Mac Best Free Downloadable Calendar App

Time is coin; your calendar is your upkeep. That's why information technology's important for your business concern to have the best calendar app possible.

Bring context to your calendar past connecting other apps

Because fourth dimension direction isn't nigh writing down what you'll do when. It's well-nigh coordinating with other people on your team, seeing where your fourth dimension went, and by and large knowing who will be where at what times.

Nosotros considered and tested dozens of calendars to find the best of the best. Based on our inquiry and testing, here are our picks for the five best calendar apps.

The best calendar apps

• Google Calendar for the best free pick

• Microsoft Outlook Agenda for Microsoft users

• Calendar for scheduling external appointments

• Fantastical ii for the best blueprint

• Apple Calendar for a free selection for Apple users

What makes a great agenda app?

How we evaluate and test apps

All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as information technology's intended to be used and evaluating it against the criteria nosotros set for the category. We're never paid for placement in our articles from any app or for links to any site—nosotros value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more than details on our process, read the full rundown of how we select apps to characteristic on the Zapier blog.

Calendars, of course, bear witness you your schedule. Every calendar app manages that; the best calendars, however, aren't only functional. They give you lot clarity almost how you spend your time, and a few rare finds are even a joy to utilize.

In our stance, the best calendar apps are:

• Piece of cake to employ. Calendar apps are piece of cake to use when they require minimal clicking and menu exploration.

• Designed with intention. Does the agenda app practise what it says it'southward going to do? And does it do information technology well?

• Packed with features and customizable. If you're a serious scheduler, power features, such as customizable views and integrations, will assistance you get the most out of your calendar. For those apps that aren't heavy on features, nosotros looked for customization options that make the app adjust to your way.

• Elementary to share. Y'all probably don't work alone—neither should your agenda. Invitations to events are a must, and ideally, you should as well be able to share entire calendars.

• Available for multiple devices. When considering apps for this listing, we gave preference to apps that are accessible on more than than one platform. Yous should be able to see your calendar no matter where you are or what device you have on hand.

For the about part, we focused on agenda platforms—we didn't consider mobile- or desktop-merely apps designed mostly to sync with other services. Check out our lists of Android calendar apps, iPhone agenda apps, and Mac calendar apps if you want those sorts of platform-specific applications.

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Best costless calendar app

Google Agenda (Android, iOS, Web)

Google Calendar is both powerful and flexible, all without being difficult to use. If all you want is a simple calendar to keep track of your events, you're covered. It doesn't take long to learn how to add events, or switch from the default week view to a month or day view. Fifty-fifty inviting other contacts, or adding a Google Meet video conference, is straightforward.

Dig in, though, and you lot'll find all kinds of features. Y'all can share unabridged calendars, for example, which is great for analogous with your team or fifty-fifty just having a shared calendar with your pregnant other. You can create as many calendars as y'all want or subscribe to any iCal-uniform agenda, then cull which calendars you lot do and do not want to see. There are nifty mobile apps, or you tin use a third-party app for the desktop if you lot prefer (every other app on this list can sync with Google Calendar).

The integration with Google features is another plus, assuming yous're already a Gmail user. Information technology'south like shooting fish in a barrel to see Google Calendar in your Gmail sidebar, for example, or to invite your Google Contacts to an event. Google Workspace users take access to a number of work-related features, including many specifically meant for remote or hybrid teams. At that place'southward at present a piece of work location tool and the ability to split your work hours, both of which recognize the irresolute nature of work.

Overall, it'south hard to find much to complain about with Google Calendar, and believe me—I love lament. It should be the first calendar app most people try.

Want more out of your agenda? Connect Google Calendar to your favorite apps through Zapier. You can create automated workflows that send agenda appointments to other apps, like Trello or Todoist. You can even create agenda appointments from spreadsheets.

Google Calendar Pricing: Free with a Google business relationship; Business Starter for Google Workspace, which includes all Google Apps, starts at $half dozen/user per month.

All-time calendar app for Microsoft users

Microsoft Outlook Calendar (Android, iOS, macOS, Windows, Web)

Outlook dates dorsum to the '90s and is yet ane of the all-time agenda apps on the market today. Outlook combines email, calendar, and contacts in 1 application. Some people beloved this approach, and some people don't. Either way, the calendar itself is solid.

Adding events to your calendar only takes a couple of clicks. You lot tin can add together multiple calendars and have multiple views, including today, this week, and even only the piece of work week. Back up for Substitution and Microsoft 365 accounts means it'south easy to send event invitations to other people at your company, compare your schedule to theirs while doing so, or share entire calendars.

If your visitor runs on Microsoft, this will be your agenda app. Only Outlook is worth checking out regardless because of a few really prissy features. The weather condition is always right there at the top of your calendar, for example. It'due south easy to change an electronic mail into a agenda date or to see your electronic mail alongside your agenda. And there's back up for adding iCalendar subscriptions.

Of class, this existence Microsoft, the word "Outlook" has multiple meanings, and the differences between those meanings can exist disruptive. Outlook for Mac can sync with Google Calendar; Outlook for Windows cannot; and there are more than a few interface differences betwixt the two products. Then in that location's Outlook.com, which refers to the free e-mail and calendar service that was called Hotmail dorsum in the '90s. It offers a lot of the same features as Outlook only isn't quite the same.

This is all confusing, merely at that place's a corking calendar app at the core of it—i yous already have admission to if you lot're a Microsoft Office user. It'southward well worth considering. And you lot tin can connect Outlook to Zapier for more power. That way, you can do things similar send calendar appointments to other apps, including other calendars or your to-do list.

Microsoft Outlook Pricing: Outlook.com is free, as are the mobile apps. The Microsoft 365 Personal plan, which includes most Microsoft Office apps for desktop, starts at $seven per month. Don't desire to shell out for Outlook? Windows ten comes with a calendar app with most of the above features.

Best calendar app for scheduling external appointments

Calendar (Android, iOS, Web)

It's hard to retrieve of a simpler name for a agenda than Calendar, simply fortunately, that's not all this app has to offer. Everything you demand to manage your appointments is here, on a site with modern design and full support for collaboration. This is a well-thought-out app.

But it's not merely a calendar app: information technology too works equally an appointment scheduler. Sign upwardly for Agenda, and you lot'll get a public profile—for example, calendar.com/michaelscott. You can fix up times that you're available, then allow anyone with the link to schedule an date with y'all.

There are plenty of appointment scheduling apps that practise this, only so far every bit we know, Calendar is the simply full-fledged calendar app to besides offer a feature-consummate scheduling characteristic like this. Certain, Google Agenda offers some bones appointment scheduling, but Calendar's version is easier to use in many ways. This alone makes Calendar worth trying out.

You can also connect Calendar to your other favorite apps through Zapier. You can, for example, get a Slack notification every time someone signs upwardly for a meeting with y'all.

Calendar pricing: Free plan available; Pro version starts at $8/month with unlimited scheduling time slots.

Best complimentary agenda app for Apple users

Apple Calendar (iOS, macOS, Spider web)

Apple Agenda is the default calendar on Macs, iPhone, and iPads. If you've used an Apple product, yous know what to expect: uncomplicated, cute, and easy to use. Apple Calendar is all that.

Everything syncs by default using iCloud, or you tin can ready upwardly Apple Calendar to sync with Google Calendar, Microsoft Exchange, Yahoo, and any agenda platform that uses CalDAV. Setting this upwards is as piece of cake as connecting an e-mail customer app to another email account.

Apple's clean and uncomplicated calendar lets you focus on your events rather than the app itself. It'due south intuitive to use if you're familiar with other Apple apps, with support for drag and driblet. The Siri integration is a highlight: tell your assistant to add together an appointment, and this is the app where it will end up. But information technology's likewise quick to add appointments in the app, especially on the Mac. Click or tap the plus sign (+), and create a new consequence using tongue—merely type a phrase that includes a title, time, and appointment, then hitting enter. You can also add a travel time estimate that will be factored into upshot alerts.

Apple Agenda Pricing: Included with macOS and iOS devices, or via iCloud with an Apple ID

All-time calendar app for its blueprint

Fantastical (iOS, macOS)

Is it cheesy to call Fantastical fantastic? Probably, but at least in this case, information technology's not hyperbole. Fantastical has just nearly everything you lot could want in a agenda app for iOS and macOS, and there'southward an Apple Watch companion as well.

While it'due south nice to take the mobile app, Fantastical is at its all-time on desktop. Put simply, this is the best-designed agenda app for macOS. Starting time with the left panel: almost apps put a mostly useless list of calendars hither. Non Fantastical. Here, that space is used for an calendar view or your reminders. It's a modest matter, just information technology reflects how carefully the developers thought about every design element to make the calendar intuitive to utilise. Some other niggling affair: if an identical event shows up in two calendars, it volition only show up once, with a pivot-stripe pattern letting y'all know it's in two dissimilar calendars. Use Fantastical for a while, and you'll notice all kinds of little things like this.

Fantastical as well integrates with the rest of your system to give you a Today view widget, Handoff support, and a share sheet extension that lets you create events from other apps, like addresses in Maps and URLs in Safari.

Fantastical is best known for its natural-language upshot creation. Kickoff typing "Tiffin with Casey at apex at Park Place," and watch every bit the app parses your words into calendar fields and pulls in relevant information. Apple Agenda offers this; Fantastical does it much better. Fantastical supports syncing with iCloud, Exchange, Office 365, Google, Yahoo, Fruux, Meetup, and any CalDAV service, so you've got virtually endless syncing options. If you want the best Apple calendar on the market, this is the ane you're looking for.

Fantastical 2 Pricing: Free; Premium costs $three.33 per calendar month

Originally published in May 2017, this post has had contributions from Melanie Pinola and Tim Brookes.

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